Downloadable Formats
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Sl.No |
Description |
File
Type |
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MS Office /JPEG |
PDF |
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EMBLEM |
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| 1 | Sagarmala Logo |
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| 2 | VOC Port Trust Logo |
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| 3 | Port Letter Head |
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ADMINISTRATION DEPARTMENT |
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LEGAL SECTION |
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| 1 | CHECK LIST FOR APPROVAL OF LEGAL FEES |
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| 2 | Proforma to accompang the proposal for making Legal Advisor's Claim |
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| 3 | Maintenance of case documents by Legal section |
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| TRAINING | |||
| 1 |
Foreign Training-14 point checklist,DEA Proforma |
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| 2 |
Evaluation
of Training Undergone |
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| INTERNSHIP TRAINING | |||
| 1 | Permission to undertake Internship training |
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| 2 | Internship Training Certificate |
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| QUARTERS | |||
| 1 | Application form for Allotment of Quarters in Bharathi Nagar |
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| 2 | Application form for Vacation of Quarters in Bharathi Nagar |
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| 3 | Approval for Allotment of Quarters (Apprentice / Non-Port Employee / Retired Port Employee) |
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CONFIDENTIAL REPORTS |
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| 1 |
Confidential Report Form |
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| Movable and Immovable Property | |||
| 1 | Proforma for Immovable & Movable property |
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| 2 | Check List for approval of Immovable property returns |
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| 3 | Check List for approval of movable property returns |
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| HINDI LETTER FORMAT | |||
| 1 |
Acknowledgement letter in bilingual |
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| 2 |
Intimation letter in bilingual |
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| 2 |
Reply letter in bilingual |
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FINANCE DEPARTMENT |
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| INCOME TAX FORMS | |||
| 1 | New-Form-12BB-employee-claim-income-tax-deductions-LTA-LTC-HRA-Sec-80C-Home-loan-tax-benefits |
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| 2 |
Particulars of income under any head of income other than “salaries” (not being a loss under any such head other than the loss under the head “Income from house property”) received in the financial year - 12C
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| 3 | New Format for Tour Approval - 03.07.2017 |
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| HR DETAILS | |||
| 1 |
Dependent
Details Form |
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2 |
Personal Details form to be submitted on new Appointment |
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3 |
Cafeteria Application Form |
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4 |
Wage Revision
settlement in respect of TA/DA |
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| BILLS | |||
| 1 | LTC Bill |
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| 2 | TA Bill |
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| 3 |
Proforma
for Submitting Medical Reimbursement Bills Received From Other Major Port
Trust Hospitals For Retired Employees |
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| 4 |
The Duly Filled In Proforma Submitting Medical Reimbursement Bills for Reimbursement of Charges for Hearing Aid Working / Retired Employees |
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| TENDER PROCESS | |||
| 1 |
Check List For Award of Tender
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| 2 |
Check List For Administrative Approval |
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3 |
Check
list for vetting draft tender schedule |
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4 |
Check List For Extension of Contract |
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5 |
CHECK LIST FOR REPAIRS / REPLACEMENT OF SPARES (REP)& MAINTENANCE (MTC) |
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PENSIONERS |
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1 |
1. Form - 12
Application for the Grant of death-cum-retirement gratuity on the
death of Government Servant
2. Form - 14
Application for the Grant of Contributory Family Pension on the
death of Government Servant/Pensioners
Page 1
Form - 7
Page 1
Page 2
Page 3
Page 4
Page 5
Pension Calculation Sheet
LIFE CERTIFICATE TO BE GIVEN THROUGH DECLARATION BY PENSIONERS AND FAMILY PENSIONERS |
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| 2 |
Application
Form Contributory Out-Door and In-Door Medical Benefit after
Retirement |
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| 3 | Pension Check List |
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| PASSING BILL | |||
| 1 |
Check List for Passing of Bills by Finance Department (Medical
Bill) |
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| 2 |
Check List for Passing of Bills by Finance Department (Other
than Medical Bill) |
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| BUDGET PROVISION | |||
| 1 | Details of Budget provision / Actual Expenditure |
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| ADVANCES | |||
| 1 | Check List for Marriage Advance |
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| 2 | Application For Grant of Festival Advance |
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| 3 | Application form for the Purchase of Motor Car I Motor Boat ! Motor Cycle |
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| 4 | Merit Scholarship Form |
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| 5 | Application Form For The Grant Of LTC Advance |
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| 6 | Application For Advance From General Provident Fund |
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| 7 | Proforma For Application For Withdrawal From Provident Fund |
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MEDICAL DEPARTMENT |
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1 |
Medical Reimbursement checklist- Working Employees |
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2 |
Reimbursement of expenditure incurred towards purchase of the out of stock medicines |
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| 3 |
Check list for reimbursement of medical claims for retirees/spouse |
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| 4 |
Medical form for reimbursement of medical claims for retirees / spouse |
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| 5 |
Remuneration and conveyance expenses bill in connection with the visit to VOC Port Trust Hospital / Dispensary |
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| 6 |
Daily Return |
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| 7 |
Medical case sheet |
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| 8 |
Details of patients required to be referred to other institutions |
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| 9 |
Clinical chart of temperature etc (BT) |
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| 10 |
4TH Hourly Temperature Chart |
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| 11 |
X-RAY & E.C.G. order form |
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| 12 |
Additional case sheet |
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| 13 |
Requisition for Ambulance to transport patients to Referral Hospitals Outside Tuticorin. |
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| 14 |
Indent for the supply of diet to the in-patients |
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| 15 |
Remuneration bill of contract staff |
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| 16 |
Referring patients / Scanning for Recognized Hospitals / Centres |
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| 17 |
Referring retired employees / spouse of VOCPT for treatment at empanel Hospital |
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| 18 | Dependants Declaration Form |
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CIVIL DEPARTMENT |
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1 |
Check list for award of tender |
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2 |
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MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT |
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| Form for Handing over of stores |
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| Survey Report Form |
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| Format For Reimbursement Of Purchased Laptop |
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| Format For Reimbursement Of Purchased Mobile Phone |
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BUS PASS |
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Application Form for Utilization of Port School Bus |
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PROCUREMENT |
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Summary Sheet for Final Approval of procurement proposal |
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Check list for Final Approval - procurement function |
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MARINE DEPARTMENT |
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1 |
Service Feed Back Ship Master |
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VIGILANCE DEPARTMENT |
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| 1 | Application form for Vigilance Clearance for NOC for Passport / Visa / Private visit abroad / Travel abroad |
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| 2 |
Application for vigilance Clearance for higher level posts or any
other purpose for which vigilance clearance profile is sought for by CVC
/ Ministry of Shipping / other organisations
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| 3 | Declaration of Assets and Liabilities by public servants as on 31st March , 2015 under section 44 of the Lokpal and Lokayuktas Act, 2013 | ||
| FORM - I |
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| FORM - II |
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| FORM - III |
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| FORM - IV |
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| 4 | Statement of Annual Property Return (APR) - Proforma I & II |
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EDP CENTRE |
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| 1. | Website Publishing -Specimen Copy of NIT acknowledgement |
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| 2. | Form for publishing Tender in CPP Portal |
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| 3. | User Authentication Form of SAP / EPIS |
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| 4. | Change / Modification Request Form of SAP / EPIS |
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LEAVE FORM |
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| 1. | Casual Leave Form |
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| 2 | EL / HPL Form |
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| 3 | Encashment Of Earned Leave |
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| OTHERS | |||
| 1 | Swimming Pool Entry Form |
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